How to Process/Record Payments & View Receipts
Summary: This lesson is a crucial step in the invoicing process, focusing on marking invoices as paid and managing the receipt delivery in the Notary Success CRM.
Whether you receive payments via an integrated system like Stripe or PayPal, or manually through cash, card, or digital platforms like Venmo, this lesson teaches you how to accurately record these transactions. Understanding how to update the payment status and automatically send receipts not only streamlines your workflow but also enhances your professionalism and client satisfaction.
Step-by-Step Instructions:
Navigating to Payments: Return to the 'Payments' section in your Notary Success CRM account to locate your list of invoices.
Recording a Payment: Find the invoice you’ve received payment for and click on the three dots on the far right. Select 'Record Payment' from the dropdown menu.
Choosing Payment Recording Method:
If integrated with a payment system (like Stripe or PayPal), you could directly charge the client’s card on file.
Without an integrated payment system, choose 'Record Manually' and select the payment method used (e.g., cash, card, Venmo).
Completing Payment Details: Fill in any necessary details or notes regarding the payment, then submit to finalize the record.
Automatic Receipt Issuance: Once a payment is recorded, the invoice status updates to 'Paid'. The CRM automatically sends a receipt to the client, detailing the transaction and payment method used.
Reviewing the Dashboard: Returning to your dashboard, you can view a summary of collected payments, allowing for efficient tracking of your financial activities.
Additional Resources and Terminology:
Integrated Payment System: A digital tool (like Stripe or PayPal) that processes payments directly within the CRM, simplifying transaction recording.
Manual Payment Recording: The process of documenting payments received through non-digital means or outside of an integrated system.
Tips for Success:
Regularly update payment statuses to keep your financial records accurate and up-to-date. This practice helps in forecasting your business cash flow and identifying any outstanding payments.
Utilize the automated receipt feature to save time and ensure clients receive confirmation of their payments promptly, reinforcing trust and transparency in your services.
Efficiently managing payments and receipts is essential for maintaining a smooth operational flow in your notary business. This lesson empowers you to handle these financial aspects with confidence, leading to improved client relations and streamlined administrative processes.
In the next lesson, we'll explore how to customize your invoice and receipt settings, allowing for further personalization and efficiency in your financial transactions.